Job description

Job responsibilities

Finance - Ensuring we are responsive

Responsible for providing financial analysis of commercial options, and tactical advice on financial approaches to services, contracts and operational issues.

Responsible for the accuracy of the financial transactional accounting for the Federation such as ensuring that the Sales ledger, Purchase ledger, General Ledger, Cash book, and Fixed Assets register are up to date and accurate, including ensuring that regular checks on debtors and creditors of the Federation are undertaken, and actions to rectify issues are undertaken and followed through.

Ensuring that the Federations accounting system (Xero) is up to date and structured in the most appropriate way for the nature of the Federations operational business.

Ensuring that the Federations cash book is reconciled monthly with the Bank accounts.

Ensuring that a proper fixed asset register is maintained for the Federation.

Completing statutory financial returns such as VAT returns and Corporation Tax returns.

Overseeing the payroll function, ensuring that monthly payroll is accurate and issues are managed and resolved within the timescale for the monthly payroll.

Responsible for undertaking and completing the regular calculations for charging PCNs for services and staff but not exclusively staff paid by ARRS funding. Responsible for communicating and liaising with PCNs on such matters and resolving issues quickly, robustly and reliably.

Providing financial support to the Executive Director on ad hoc finance issues, as and when required.

Business Planning - Ensuring that we manage our finances well and that we meet our financial obligations

Providing regular financial analysis for the CEO on the income and expenditure of individual contracts and services.

Undertaking cost benefit analysis and option appraisal on individual contracts and services, as required by the CEO.

Providing financial support to the CEO during commercial discussions and negotiations.

Providing financial support to the CEO on issues relating to ARRS funding.

Governance and Risk Management - Ensuring safety for our staff and patients

Complying with data security policies, procedures and processes. Responsible for ensuring compliance with GDPR at all times.

Liaises with PCNs and Practices concerning financial data requirements and issues.

Patient Care - Ensuring that we care and are effective

Ensuring that any complaints are dealt with in a timely manner and recorded appropriately.

Engagement - Ensuring everyone is working for the same outcomes

Maintains and develops positive professional working relationships with Directors, and senior managers.

Provides support to the Board members when required.

Contributes to a cooperative and flexible working environment.

Acts in a way that recognises the importance of peoples rights, maintaining the Federations procedures and policies.

Contributes to the effectiveness of the Federation by reflecting on own and management team activities and making suggestions on ways to improve and enhance the teams performance.

General Responsibilities - Standard for all LMA employees

Confidentiality

Maintain strict confidentiality regarding all organisational, patient and staff information and comply with GDPR and Information Governance requirements.

Equality, Diversity and Inclusion

Promote equality of opportunity and treat all colleagues, patients and stakeholders with dignity and respect.

Health and Safety

Comply with all Health and Safety legislation and organisational policies.

Safeguarding

Adhere to safeguarding policies for children, young people and vulnerable adults.

Professional Development

Participate in appraisal, mandatory training and continuing professional development.

Qualification and Experience requirements

Accountancy qualification ACA, ACCA, CIMA or CIPFA preferable. Part-qualified will be considered.

Experience of working in business planning and developing business cases.

Experience of working with clinicians to develop services and financial models.

Experience of writing reports for sub-committees and the Board.

Experience of working as part of a managerial and clinical team to create solutions.

Professionalism when handling confidential information.

Strong attention to detail.

Strong Microsoft Office skills, highly proficient in XL.

Experience of Xero desirable.

Take ownership and accountability.

Effective communicator.

Preferably educated to degree level.

Behaviours and Values

Highly personable.

Supportive style.

Excellent personable skills.

Attention to detail.

Comply with standards and protocols.

Communicate effectively.

Person Specification

Experience

Essential

• Experience of working in business planning and developing business cases.
• Experience of working with clinicians to develop services and financial models.
• Experience of writing reports for sub-committees and the Board.
• Experience of working as part of a managerial and clinical team to create solutions.

Qualifications

Essential

• Accountancy qualification (ACA, ACCA, CIMA or CIPFA) preferable. Part-qualified will be considered.

Desirable

• Educated to degree level or equivalent level of experience of working at a senior level in the specialist area.
• Evidence of continuing professional development

Skills and Attributes

Essential

• Professionalism when handling confidential information.
• Strong attention to detail.
• Takes ownership and accountability
• Effective communicator
• Strong Microsoft Office skills
• Highly proficient in Excel

Desirable

• Experience of Xero

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

West London GP Federation

Address

St. Charles Centre for Health & Wellbeing

Exmoor Street

London

SW5 0PT

United Kingdom

Employer's website

https://westlondongpfederation.com/ (Opens in a new tab)

Job description

Job responsibilities

Key partners and communication

Develop excellent working relationships with the all partners, wider service networks including the High Intensity Use service teams, voluntary sector, GP practices, adult social care, hospitals, community pharmacists and other members of the MDT and the NWL HIU Programme

Build and maintain effective relationships with Information, Advice and Guidance Services

Share learnings from the project with community based staff to promote safe practice and sustainability

Maintain good communication with clients and, where appropriate, their families/carers

Present highly complex information about the project, initiatives and service providers to a wide range of stakeholders in a formal setting

To produce marketing materials, attend event and outreach where necessary to promote the service

Is able to recognise personal limitations and refer to more appropriate colleague(s) when necessary

SERVICE DELIVERY

Work with commissioner colleagues and the wider HIU staff workforce, to support a review of local demand for this cohort (i.e. Primary Care and A&E services)

Act as the central point of contact for all referrals to the community/Primary Care HIU service aspect

Provide information, advice and guidance to referred stakeholders including signposting where appropriate

Support clinical staff to develop and upload personalised plans with clients to IT systems (i.e. Universal Care Plans, personalised care plans)

Develop and maintain a patient database

Engage with NWL GP practices and Primary Care Networks on a regular basis

To monitor developments within Primary Care and for HIU services at a national-level and to ensure that this is fed in, where possible to local activity.

Adhere to all relevant internal policies and procedures and ensure compliance with data Protection, Health and safety and safeguarding policy and best practice

To operate in a highly political and sensitive environment

Constantly strive for providing efficient, high quality care to identify underlying issues relating to demand and barriers for patients

Appropriately handle confidential and sensitive patient information

Determine links to existing projects, identifying interdependencies across projects/functions, potential impacts on wider organisation, resource requirements building in contingency as necessary

Where required, support the HIU workforce to produce tools and models for client engagement that address wellbeing, asset mapping, signposting, empowerment, and self-help

Monitoring, report and evaluation

Plan, develop and implement methods and processes with the HIU workforce, to support the evaluation of service demand and patient outcomes

Monitor and evaluate the effectiveness of the service against agreed targets

Support the development of quarterly and annual reports for the service, including information that demonstrates the qualitative and quantitative benefits delivered

Document any gaps in service provision for the High Intensity Use cohort

Drafting reports and summarising issues, patient outcomes, and providing progress reports for NWL HIU Programme (i.e. NWL Integrated Care Board)

Person Specification

SKILLS/ ABILITIES

Essential

• Proven record of excellent written and verbal communication and
• interpersonal skills.
• Good organisational and time management skills.
• Able to prioritise and manage own workload and show initiative to complete tasks independently and with multi-disciplinary teams.
• Excellent motivational and influencing skills.
• Proficient in Microsoft applications and familiar with IT systems.
• Strong analytical and judgement skills. Able to interpret information and present results in a clear and concise manner.
• High level of self-motivation, drive for performance and improvement, and flexibility in approach.

Desirable

• A commitment to improving patient care.
• Experience providing advice/signposting to staff.
• Long-term conditions training
• Welfare Rights basic training
• Vulnerable adults awareness
• Car user (to travel between more than one GP practice) when required

Experience

Essential

• Experience of administrative duties.
• Able to demonstrate a clear understanding of working with confidential information
• and an understanding of service user confidentiality.
• Worked in a multi-disciplinary setting where influence and negotiation is required.
• Knowledge/familiarity with medical terminology.
• Worked in a busy and demanding environment whilst delivering in a timely manner.

Desirable

• Previous experience of working in a clinical healthcare setting.
• Experience of working with patients with mental health and/or addictions.
• Experience in use of databases.

Qualifications

Essential

• English and Maths GCSE.
• Specialist knowledge/interest acquired through training and extended courses related to healthcare.

Desirable

• Can demonstrate knowledge of health inequalities and health disparities. Understanding of health and social care processes and current issues facing the NHS.
• Knowledge of homelessness, substance misuse and mental health.
• An understanding of the local borough population.
• Knowledge on how to access social support in the clients local area and how to access support.

Communication Skills

Essential

• Ability to establish credibility and develop and maintain effective working relationships with both clients and the wider team.
• Excellent inter-personal, communication, negotiation and influencing skills.

Desirable

• Strong sense of commitment to openness, honesty and integrity in undertaking the role.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

West London GP Federation

Address

Community Clinic 2,

St Charles Centre for Health & Wellbeing,

Exmoor Street, London,

London

W10 6DZ

United Kingdom

Employer's website

https://westlondongpfederation.com/ (Opens in a new tab)