Job description

Job responsibilities

Job Description:

Meon Health Practice (The Highlands Practice, Jubilee & Whiteley Surgery)

JOB SUMMARY: The HR Advisor provides professional, proactive and confidential HR support to Meon Health Practice. The role supports all staff across all aspects of the employee lifecycle, helping foster a positive, inclusive and high-performing workplace.

RESPONSIBLE TO: HR Manager

ACCOUNTABLE TO: Managing Partner

KEY/MAIN RESPONSIBILITIES

Employee Relations

• Provide first-line HR advice and guidance to managers and employees on HR policies, procedures, and employment law.
• Manage employee relations cases, including absence management, assisting with disciplinary, grievance, capability, and performance issues.
• Support managers in conducting investigations, hearings, and formal meetings.
• Maintain accurate documentation and ensure fair, consistent application of policies.

Recruitment and Onboarding

• Coordinate end-to-end recruitment activities, including preparing job descriptions, advertising vacancies, shortlisting, arranging interviews, and issuing offers.
• Conduct pre-employment checks, including references, right-to-work verification, DBS checks, and occupational health clearances where required.
• Manage induction programmes and onboarding for new employees.

HR Administration

• Maintain accurate employee records and HR information systems.
• Prepare contracts of employment, variation letters, and other HR correspondence.
• Monitor probation periods and support managers with reviews.
• Produce HR reports and workforce data as required ensuring submissions are submitted in accordance with timeframes.
• Assist in the workforce planning function through the provision of data and projections.
• Assist in publication of the monthly HR newsletter and staff surveys.

Attendance and Wellbeing

• Monitor sickness absence and support managers with attendance management processes.
• Promote employee wellbeing initiatives and signpost staff to appropriate support services.
• Ensure compliance with occupational health recommendations and reasonable adjustments.

Learning and Development

• Coordinate mandatory training and monitor compliance.
• Support performance appraisal processes and personal development planning.

Policy and Compliance

• Ensure HR policies remain up to date with employment legislation and NHS guidance.
• Advise managers on employment law, equality, diversity, inclusion, and best practice.
• Support compliance with GDPR and confidentiality requirements.
• Assist with workforce planning and organisational change initiatives.

Payroll and Benefits Support

• Liaise with payroll regarding starters, leavers, contractual changes, and absence.
• Ensure employee records accurately reflect contractual terms.
• Support administration of staff benefits where applicable.

Health, Safety and Facilities Management

• Coordinate and monitor the practice's health and safety management systems, carrying out regular workplace inspections and risk assessments.
• Arrange and oversee statutory compliance checks, including:
• Water temperature monitoring and water testing in line with Legionella risk management requirements.
• Portable Appliance Testing (PAT) and maintaining accurate testing records.
• Fire safety checks, including fire alarm testing, emergency lighting, fire extinguisher servicing, and fire evacuation procedures.
• Gas, electrical, and other statutory inspections and certifications.
• Maintain accurate records of all health and safety inspections, maintenance schedules, and statutory compliance documentation.
• Coordinate planned preventative maintenance and reactive repairs for the practice premises, liaising with contractors, to ensure timely completion of works.
• Manage building maintenance contracts and monitor contractor performance, ensuring work is completed safely, to the required standard, and within agreed timescales.
• Ensure the practice premises remain safe, secure, clean, and fit for purpose for patients, visitors, and staff carrying out cleaning audits

Car driver essential

This job description is intended to outline the main responsibilities of the role and may be reviewed and amended to meet the changing needs of the practice.

The role will be working 30 hours per week over 4 days working across our 3 sites. Monday 0830 - 1630, Tuesday -08.30 - 1630, Thursday 0745 - 1545 and Friday 0745 - 1545.

Essential Qualifications

• CIPD Level 5 qualification (or working towards) or equivalent HR experience.
• GCSEs (or equivalent) in English and Mathematics.

Essential Experience

• Experience in an HR Advisor or similar HR generalist role.
• Managing employee relations cases.
• Recruitment and onboarding processes.
• Experience maintaining confidential HR records and systems.

Desirable Experience

• Experience working in primary care, GP practices, or the NHS.
• Experience working with clinicians
• Experience using HR or workforce management systems.

Skills and Competencies

• Excellent communication and interpersonal skills.
• Strong organisational and time management skills.
• Ability to manage multiple priorities and meet deadlines.
• Excellent problem-solving and conflict-resolution skills.
• High level of discretion and confidentiality.
• Strong IT skills, including Microsoft Office and HR systems.
• Ability to build effective working relationships with managers and staff.

Personal Attributes

• Professional and approachable.
• Empathetic and impartial.
• Proactive and solution focused.
• Resilient under pressure.
• Committed to continuous improvement and learning.
• Able to work independently and collaboratively

Working Conditions

• Office-based within Meon Health Practice with the ability to travel to all sites. training.
• Regular interaction with clinical and non-clinical staff.
• Requirement to maintain strict confidentiality and handle sensitive information appropriately.

General Responsibilities

• Comply with all practice policies and procedures.
• Adhere to health and safety, infection prevention, safeguarding, and information governance requirements.
• Promote equality, diversity, and inclusion in all aspects of work.
• Participate in mandatory training and continuous professional development.

Undertake any other duties appropriate to the role as reasonably requested by the HR Manager.

Job Types: Part-time, Permanent

Work Location: In person

Person Specification

Experience

Essential

• CIPD qualification or equivalent experience
• Experience in an HR Advisor or similar HR generalist role.
• Managing employee relations cases.
• Recruitment and onboarding processes.
• Experience maintaining confidential HR records and systems.
• Excellent communication and interpersonal skills.
• Strong organisational and time management skills.
• Ability to manage multiple priorities and meet deadlines.
• Excellent problem-solving and conflict-resolution skills.
• High level of discretion and confidentiality.
• Strong IT skills, including Microsoft Office and HR systems.
• Ability to build effective working relationships with managers and staff.
• Professional and approachable.
• Empathetic and impartial.
• Proactive and solution focused.
• Resilient under pressure.
• Committed to continuous improvement and learning.
• Able to work independently and collaboratively

Desirable

• Experience working in primary care, GP practices, or the NHS.
• Experience working with clinicians
• Experience using HR or workforce management systems.

Qualifications

Essential

• CIPD qualified to level 3 or 5
• GCSE or equivalent in English and Maths

Employer details

Employer name

Highlands Practice

Address

102 Highlands Road

Fareham

Hampshire

PO15 6JF

United Kingdom

Employer's website

https://www.highlandspractice.com/ (Opens in a new tab)