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Administrator (Back Office)
Chesterfield Royal Hospital NHS Foundation Trust View all jobs
Posted 9 day(s) ago
Reference: 166-RPC-8258868
Job summary
We're looking for someone with excellent administration skills to join our busy back office functions team at Royal Primary Care based at our Grangewood site in Chesterfield. The role involves working within the Recalls and Finance Teams.
- 20 hours per week - Part-Time permanent position
Main duties of the job
Monthly claims to ensure maximum income
Maintain the QOF registers (Quality Outcome Framework)
Call patients as part of the recalls systems and process.
Update and/or undertake searches as appropriate with the recalls/data process and collation of data.
Process invoices as appropriate and in accordance with the process.
Ensure spreadsheets are maintained and up to date.
Ability to produce reports on Excel and IT systems.
Undertake system searches to facilitate recall process.
Undertake a variety of administrative duties to assist in the smooth running of the Practice including the provision of secretarial and clerical support to clinical staff and other members of the Practice team.
About us
Currently rated "Good" by the Care Quality Commission, we're striving towards being Outstanding. Our vision is to be an exceptional provider of family medicine, dedicated to our patients, and we're on a mission to improve our community's health and reduce inequality.
Royal Primary Care surgeries are part of Chesterfield Royal Hospital Foundation Trust and this brings the benefits of being part of a larger organisation. As well as an NHS pension, you'll have access to training and development opportunities and a whole raft of well-being initiatives to look after your physical and mental health. At Royal Primary Care, your happiness is at the heart of our appraisal system and we place great importance on everyone feeling included. You'll have an equal say in how we look after you through access to our annual staff survey.
(Please note that this is not Agenda for Change)
Details
Date posted
16 September 2026
Pay scheme
Agenda for change
Band
Band 2
Salary
£24,853 a year pro rata
Contract
Permanent
Working pattern
Part-time
Reference number
166-RPC-8258868
Job locations
The Grange Medical Centre
Stubbing Road
Chesterfield
S40 2HP
United Kingdom
Job description
Job responsibilities
To work within the Back Office Business Services Team on various functions to ensure the smooth running of the organisation.
Must be able to work on their own as well as part of a team
Self-motivated
Prioritise own workload
Able to work under pressure
Work to deadlines and targets
Analytical skills
Must have a keen eye for detail, inputting data accurately
Quick Leaner
The successful candidate should have great I.T. skills and knowledge of Excel, Word, MS Teams, and Outlook.
Other essential skill/qualifications are GCSE/ Functional Skills in English & Maths Level C/ Grade 4, ability to follow instructions, a desire for service improvement, having a pro-active approach in learning, attention to detail, problem solver and produce quality work.
Desirable skills/ qualifications are Medical Terminology, NVQ or equivalent in Business Administration, knowledge of an NHS environment, knowledge of working with SystmOne (or equivalent). Previous read coding advantageous
Job description
Job responsibilities
To work within the Back Office Business Services Team on various functions to ensure the smooth running of the organisation.
Must be able to work on their own as well as part of a team
Self-motivated
Prioritise own workload
Able to work under pressure
Work to deadlines and targets
Analytical skills
Must have a keen eye for detail, inputting data accurately
Quick Leaner
The successful candidate should have great I.T. skills and knowledge of Excel, Word, MS Teams, and Outlook.
Other essential skill/qualifications are GCSE/ Functional Skills in English & Maths Level C/ Grade 4, ability to follow instructions, a desire for service improvement, having a pro-active approach in learning, attention to detail, problem solver and produce quality work.
Desirable skills/ qualifications are Medical Terminology, NVQ or equivalent in Business Administration, knowledge of an NHS environment, knowledge of working with SystmOne (or equivalent). Previous read coding advantageous
Person Specification
Qualifications and Training
Essential
- GCSE in Maths & English grade C or above
- ECDL or equivalent
Desirable
- NVQ or equivalent Customer Care
- Formal training in a public-facing environment
- Knowledge of GP computer systems, preferably Systmone
Experience
Essential
- Working with the public
- Understanding of back office functions
Desirable
- Telephone call handling Experience
- Understanding of patient confidentiality and iGDPR
Skills and Knowledge
Essential
- Good Team working skills
- Effective time management skills
- Ability to work independently following verbal or written instructions
- Clear communication skills
- Able to work independently or part of a team
- Understanding of the referral process for patients from primary to secondary care
- Understanding of Subject Access Requests and other types of requests from patients and or outside agencies
Desirable
- Knowledge of searches within SystmOne
- Knowledge of appointment process
- Use of SMS system
- Use of admin email
- Understanding of the issues around safeguarding
Person Specification
Qualifications and Training
Essential
- GCSE in Maths & English grade C or above
- ECDL or equivalent
Desirable
- NVQ or equivalent Customer Care
- Formal training in a public-facing environment
- Knowledge of GP computer systems, preferably Systmone
Experience
Essential
- Working with the public
- Understanding of back office functions
Desirable
- Telephone call handling Experience
- Understanding of patient confidentiality and iGDPR
Skills and Knowledge
Essential
- Good Team working skills
- Effective time management skills
- Ability to work independently following verbal or written instructions
- Clear communication skills
- Able to work independently or part of a team
- Understanding of the referral process for patients from primary to secondary care
- Understanding of Subject Access Requests and other types of requests from patients and or outside agencies
Desirable
- Knowledge of searches within SystmOne
- Knowledge of appointment process
- Use of SMS system
- Use of admin email
- Understanding of the issues around safeguarding
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
Chesterfield Royal Hospital NHS Foundation Trust
Address
The Grange Medical Centre
Stubbing Road
Chesterfield
S40 2HP
United Kingdom
Employer's website
https://www.chesterfieldroyal.nhs.uk/ (Opens in a new tab)
Employer details
Employer name
Chesterfield Royal Hospital NHS Foundation Trust
Address
The Grange Medical Centre
Stubbing Road
Chesterfield
S40 2HP
United Kingdom
Employer's website
https://www.chesterfieldroyal.nhs.uk/ (Opens in a new tab)