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Posted 18 day(s) ago
Reference: A0350-26-0012
Job summary
We are preparing for a busy seasonal vaccination programme and need an administrative assistant to support us on a Bank basis. Training will be given in week commencing 28th September(this time will be paid) ready for our first clinic on Monday 5th October.
The role will primarily involve sitting with a clinician who will be giving the vaccinations and updating the patient clinical records
Main duties of the job
a. Update patient records regarding winter season vaccinations in real time (ie sitting with the clinician and updating records in the appointment)
b. Answer calls on the vaccination line and book appointments following the relevant SOP
c. Support clinicians and patients by bringing patients through to the clinical areas from the waiting room
d. Telephone eligible patients to invite them to attend an appointment for their seasonal vaccinations
About us
Established over 50 years ago the practice currently looks after 11000 registered patients. These are cared for by a multidisciplinary team consisting of around 33 staff; including 6 GP partners and 2 salaried GPs.
Our Mission Statement:
To deliver an excellent patient-centric service using innovative technology consistent with modern general practice
Our Vision:
To be the leading practice for patient experience and clinical outcomes
Our core values are to be: Caring, Helpful, Supportive, Empathetic and Communicative not only with our patients but also with each other.
Details
Date posted
07 September 2026
Pay scheme
Other
Salary
£12.71 an hour
Contract
Bank
Working pattern
Part-time, Flexible working
Reference number
A0350-26-0012
Job locations
London Road
Cheltenham
Gloucestershire
GL52 6HS
United Kingdom
Job description
Job responsibilities
The following are the core responsibilities of the Administrative Assistant (Vaccination Programme). There may be, on occasion, a requirement to carry out other tasks. This will be dependent upon factors such as workload and staffing levels:
- Update patient records regarding winter season vaccinations
- Answer calls on the vaccination line and book appointments following the relevant SOP
- Support clinicians and patients by bringing patients through to the clinical areas from the waiting room
- Telephone eligible patients to invite them to attend an appointment for their seasonal vaccinations
Job description
Job responsibilities
The following are the core responsibilities of the Administrative Assistant (Vaccination Programme). There may be, on occasion, a requirement to carry out other tasks. This will be dependent upon factors such as workload and staffing levels:
- Update patient records regarding winter season vaccinations
- Answer calls on the vaccination line and book appointments following the relevant SOP
- Support clinicians and patients by bringing patients through to the clinical areas from the waiting room
- Telephone eligible patients to invite them to attend an appointment for their seasonal vaccinations
Person Specification
Qualifications
Essential
- A good standard of education with an expectation of having both GCSE Maths and English at Grade C (Level 4) or above, or Functional Skills Level 2 in Maths and English
- DBS Certificate issued within the last 12 months
Experience
Essential
- Experience of working with the general public
Desirable
- Experience of working in a healthcare setting
- Experience of administrative duties
Knowledge and Skills
Essential
- Excellent verbal and written communication skills
- Good organisational skills
- Good IT skills
- Ability to use own initiative
- Able to get along with people from all backgrounds and communities, respecting lifestyles and diversity
- Ability to work as a team member and autonomously
- High levels of integrity and confidentiality
- Motivated
- Understanding of safeguarding adults and children
- Ability to work to key policies and procedures
- Punctual
Desirable
- Clinical IT system user skills and the ability to record accurate notes
- Understanding of safeguarding adults and children
Person Specification
Qualifications
Essential
- A good standard of education with an expectation of having both GCSE Maths and English at Grade C (Level 4) or above, or Functional Skills Level 2 in Maths and English
- DBS Certificate issued within the last 12 months
Experience
Essential
- Experience of working with the general public
Desirable
- Experience of working in a healthcare setting
- Experience of administrative duties
Knowledge and Skills
Essential
- Excellent verbal and written communication skills
- Good organisational skills
- Good IT skills
- Ability to use own initiative
- Able to get along with people from all backgrounds and communities, respecting lifestyles and diversity
- Ability to work as a team member and autonomously
- High levels of integrity and confidentiality
- Motivated
- Understanding of safeguarding adults and children
- Ability to work to key policies and procedures
- Punctual
Desirable
- Clinical IT system user skills and the ability to record accurate notes
- Understanding of safeguarding adults and children
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
Sixways
Address
London Road
Cheltenham
Gloucestershire
GL52 6HS
United Kingdom
Employer's website
Employer details
Employer name
Sixways
Address
London Road
Cheltenham
Gloucestershire
GL52 6HS
United Kingdom